Hub Administration Supervisor - Maternity Cover

Job Description

Company: FedEx Express EU
Job Requisition Number: RC196899
Marston Gate Distribution Centre
Ridgemont, United Kingdom

Time Type: Full Time
Scheduled weekly Hours: 40
Worker Type: Temporary
Posting Date: 29-October-2019
Closing Date: 22-November-2019
Job Family: FXE-EU: Hub Administration Supervisor (GBD)

Position Summary:

Supports the Hub Manager/Senior Management with all administration tasks/duties helping to maintain/support the general running and office environment/ wider operational efficiency. Responsible for HSE policies, conducting H&S briefs and reporting/analysis. Follows QDM tools and processes to ensure that quality standards are achieved. 

The activities of an Administration Supervisor, communicating, effectively with employees and other departments across the Hub.

1 - People: Supports the Manager Hub with the supervision of all administration tasks (i.e. disciplinaries, attend, interviews, reports etc) respecting FedEx culture, values, ethics. Maintains high levels of team motivation & productivity through proactive analysis, good decision making & the appropriate allocation of responsibilities across the Team. Treats team members with consistency & fairness.
2 - Functional Support: Provide coordination support to department/management with actioning various departmental administrative processes and procedures. Liaise with other departments, colleagues, vendors, consultants, customers, etc. To ensure that tasks/requirements are actioned. Check departmental documentation, reports, etc related to functional activity and provide any other administrative support that may be required. Provides support for staff recruitment, assists with interview & selection, testing, requests for replacement authorisation and completition of all employment related documents. Leads on missorts.

3 - Business/Operational Alignments: Maintains clear & effective communications (themselves and their Team) and collaboration with those in the Depot, other locations and Head Office at all times. Relays necessary/ appropriate Company/Business information to the Team , identifies and relays any problems to appropriate people/functions/manager.
4 - Key Hub Related Activities/Priorities: Supports the Hub Manager with ensuring the prioritisation of key areas of focus for the Team. Compiles weekly/6 weekly audit HSE audits and Hub budget Analysis. Ensures general database systems are up to date by performing timely updates including staff details/absence management, holiday records and liaises with payroll. Acts as database administrator/processing controller.
5 - Working Methods/Practices: Recommends improvements to working practices. Promotes and encourages the use of initiative by team members, & also encourages them to put forward ideas that may reduce cost, improve health & safety/housekeeping, etc., when these occur.
6 - Implementation of Change: Supports the Hub Manage/Senior Management with the implementation of business change initiatives/ requirements. Promotes required changes and helps with shaping employee's perceptions/ideas on how best services can be provided, etc., in order to achieve acceptance and increased efficiencies for the business.

7 - Process & Regulatory Compliance: Promotes awareness and helps to ensure the integrity of the operation, through the correct implementation and maintenance of FedEx processes, procedures and controls. Conducts H&S briefs and reporting and analysis. Ensures team compliance with external legal/regulatory requirements and maintains strict adherence to all health & safety / security legislation and conformance to FedEx UK Operations Manual. 

8 - Project Work/Reports: Participates in the development and implementation of local projects to enhance Hub administration processes. Provides business critical reports including misssorts/chute/score cards/forecasts/productivity planning and rota's.Conducts service and quality analysis on QDM tools and processes e.g. missorts. 

FedEx was built on a philosophy that puts people first, one we take seriously. We are an equal opportunity employer and we are committed to a diverse and inclusive workforce in which we provide growth opportunities for all

Our Company

FedEx Express is one of the world's largest express transportation companies and has consistently been selected as one of the top 10 World’s Most Admired Companies by "Fortune" magazine. Every day FedEx delivers for its customers with transportation and business solutions, serving more than 220 countries and territories around the globe. We can serve this global network due to our outstanding team of FedEx team members, who are tasked with making every FedEx experience outstanding.

Our Philosophy

The People-Service-Profit philosophy (P-S-P) describes the principles that govern every FedEx decision, policy or activity. FedEx takes care of our people; they, in turn, deliver the impeccable service demanded by our customers, who reward us with the profitability necessary to secure our future. The essential element in making the People-Service-Profit philosophy such a positive force for the company is where we close the circle, and return these profits back into the business, and invest back in our people. Our success in the industry is attributed to our people. Through our P-S-P philosophy, we have a work environment that encourages team members to be innovative in delivering the highest possible quality of service to our customers. We care for their well-being, and value their contributions to the company.

Our Culture

Our culture is important for many reasons, and we intentionally bring it to life through our behaviors, actions and activities in every part of the world. The FedEx culture and values have been a cornerstone of our success and growth since we began in the early 1970’s. While other companies can copy our systems, infrastructure and processes, our culture makes us unique and is often a differentiating factor as we compete and grow in today’s global marketplace.