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MD Admin Assistant I - III
Requisition ID: 25736-307596
Position Type: Full Time
Employee Type: Nonexempt
Provides administrative support to the FedEx Ground Managing Director (MD). Maintains the office and/or department daily operations. Applies judgment and initiative to resolve problems, manage calendars and ensure follow through on assigned tasks.
• Coordinates travel arrangements, meetings, updates and maintains calendar appointments, requiring interaction with both internal and external contacts. • Prepares required materials for conferences, meetings, calls and various appointments. • Reads, understands and/or interprets guidelines, publications, practices and directives and takes action and/or refers information to MD and/or staff as appropriate. • Conducts note taking during meetings and ensures follow-up with MD. • Greets visitors and answers calls conveys messages and elevates issues as required. • Reviews incoming communications and processes outgoing correspondence on behalf of the MD. • Drafts emails, letters, memos and/or other correspondence per MD requests. • Establishes and maintains an effective filing and retrieval system of critical and often confidential information, reports, records and miscellaneous files. • Assists MD as directed with the creation of reports, presentations, etc., including researching, compiling and/or developing necessary information and materials. • Assists MD with the annual budgeting process, including tasks associated with developing, monitoring and reporting financial data. • Ensures the efficient daily operation of the office and department functions, including maintenance of supplies and equipment. • Provides administrative support to other management staff as needed.
• High school diploma or GED required.
• Two (2) years experience required in clerical support or related area.
Required Skills, Abilities and / or Licensure
• General business skills such as typing; data entry and review; and use of phone, copier, and fax. • Customer service skills necessary to effectively and professionally respond to requests. • Verbal and written communication skills necessary to explain complex and/or confidential information. • Time management and organizational skills necessary to manage multiple projects, appropriately prioritize workload, plan for resources to meet deadlines and goals, and respond to day-to-day functional needs. • Ability to develop effective methods for proofing and quality review to ensure all aspects of work are completed correctly.
Other Job Description Information
This position supports the Vehicle Maintenance department and will start mid-June.% of Travel for the Position: 0%-25%
Address: 1000 FedEx Drive
City: Moon Township
Zip Code: 15108
Search Engine Description: Administrative
Domicile Location: P090
FedEx Ground is an equal opportunity / affirmative action employer (Minorities/Females/Disability/Veterans) committed to a diverse workforce