Contracts Administrator I-II
Requisition ID: 25736-313032
Position Type: Full Time
Employee Type: Nonexempt
Provides administrative and analytical support to ensure the integrity of contractual commitments. Reviews and prepares contractual documents, agreements and invoices. Validates invoices to contract terms and processes the invoices for payment.
•Reviews vendor invoices for payment, ensuring that invoice is within the terms of contract. Coordinates with vendors to obtain missing documentations and investigates discrepancies.
•Updates and maintains related databases and systems to support contract compliance, invoice validation and provide data for cost projections, estimates, reconciliations, and forecasting.
•Performs reconciliations and assists with cost recovery and contract compliance activities.
DETAILED SUMMARY IN THE AREAS OF:
•Monitors Contract Management hotline and mailbox; evaluates information received and determines appropriate action and distribution.
•Monitors status of documents submitted to the Legal and Procurement groups; coordinates the routing of documents with Accounts Payable, Operations and various departments; verifies compliance with contract policy.
•Validates vendor invoices and process for payment utilizing various systems.
•Supports the ongoing refinement of validation and payment processes.
•Performs other duties as assigned.
•Associate’s degree in Accounting, Business, or related field required; high school degree or GED and two (2) years experience in servicing contract documents, overseeing accuracy in documentation or related area is accepted in lieu of degree.
• None required
Required Skills, Abilities and / or Licensure
•Software skills, including use of Microsoft Office software and web-based applications.
•Verbal and written communication skills necessary to communicate with all levels of management.
•Time management, organizational and multi-tasking skills necessary to work in a fast-paced environment, handling various tasks and changing priorities, while maintaining a high attention to detail and accuracy to achieve daily assignments and goals.
Other Job Description Information
This position reports to the Manager, Internal Control Analysis – Contract Management & Financial Transaction Controls within the Internal Control Analysis Department.
• Experience in retrieving and verifying invoices for contract compliance.
• Ability to manage phone calls and escalate issues when appropriate.
• Experience with PeopleSoft General Ledger and Accounts Payable models.
• Ability to benchmark and track financial information and vendor costs is a plus.
Address: 1000 FedEx Drive
City: Moon Township
Zip Code: 15108
Search Engine Description: Accounting/Finance
Domicile Location: P090
FedEx Ground is an equal opportunity / affirmative action employer (Minorities/Females/Disability/Veterans) committed to a diverse workforce