FedEx Careers

Executive Asst - VP

Memphis, Tennessee
Administrative All

Job Description

Requisition ID: 25892-333439
Job ID: 430433BR
Address Line 1: 1715 Aaron Brenner Drive
City: Memphis
State: Tennessee
Zip Code: 38120
Position Status: Full-Time
Grade: GH

Job Description

Performs diverse administrative duties for a functional or staff Vice President, which may involve contact and exposure to sensitive information that requires considerable use of confidentiality, tact, diplomacy, discretion and judgment.

1. Perform administrative duties that require knowledge of general business and office procedures, which includes maintaining follow-up files, correspondence, assembling material for reports, preparing presentations and composing memos/letters
2. Receive and screen incoming calls. Resolve issues and refer complex situations to appropriate level as circumstances warrant. Initiate calls, return calls or forward messages as required
3. Sort, read and annotate incoming mail and attach appropriate file to facilitate action if required. Determine routing, signatures required and maintain follow-up as needed
4. Initiate necessary paperwork, forms, etc. for daily office operation, i.e., invoices, purchase orders, etc. Organize and maintain files
5. Process, coordinate and follow-up on invoices and expense reports; review various reports such as budgets and other reports for accuracy and advise Vice President of discrepancies
6. Make arrangements for and coordinate conference calls and meetings, schedule appointments, maintain calendar, arrange business itineraries and coordinate travel requirements
7. Assist on functional area initiatives and projects from an administrative support perspective as needed
8. Compose memos/letters as needed, in some instances with very little guidance or direction
9. Create and prepare graphs and reports for presentations to senior executives
10. Provide support to other management and staff as needed
11. Comply with all applicable laws/regulations, as well as company policies/procedures
12. Perform other duties as required

Disclaimer: This job description is general in nature and is not designed to contain or to be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

• High School Diploma or General Education Diploma (GED) plus six (6) years of progressive experience in an administrative position supporting middle and/or executive management in a large, multi-level organization
• Depending on the functional area supported, additional knowledge, skills, abilities and experience may be required
• PC proficient with ability to use Microsoft Office Software, including but not limited to; Word, Excel, and PowerPoint
• Highly proficient typing/data entry skills
• Good time management, organizational, multi-tasking and interpersonal skills
• Ability to manage confidential information
• Strong verbal and written communication skills with good spelling, punctuation and basic grammar
Ability to work independently and as a team member

Division Category: Administrative, All
Company Name: FedEx Freight Corporation