Senior Administrative Coordinator

Kwai Fong, Hong Kong


Requisition ID: POSTING-3-69511
会社: FedEx Trade Networks APAC
Job Title: Senior Administrative Coordinator
職務補充依頼 ID: RC85140
Unit 801, Metroplaza Tower 1
Kwai Fong, Hong Kong

職務タイプ: Regular
職務系列: FTN: Administrative Support Support

Job Description Summary

  •  To perform administrative functions and other related professional support activities for FedEx Trade Networks Hong Kong.
  •  To perform administrative functions and other related professional support activities for local management.


  • ADMINISTRATIVE SUPPORT – To perform administrative functions that require knowledge of general business and office procedures including but not limited to: maintaining follow-up files, assembling materials for reports and composing letters; maintain adequate level of required office supplies and maintain up-to-date technical and/or administrative manuals; compose memos/letters for item such as equipment repairs, unit schedules, etc.; take action authorized during Managing Directors absence and take initiative and judgement to ensure that matters requiring attention are referred to delegated individual or handled in a manner that minimize effect of employee’s absence; ensure all approval and signature requests are properly addressed in order to relieve supervisor of administrative details and address needs in the most appropriate manner.
  • REAL ESTATE MANAGEMENT – To manage all facility related issues including but not limited to leasing agreement renewal, real estate research / evaluation / relocation etc.,  furniture and fixtures purchases / set up arrangement, space management, facility maintenance, dealing with building management etc.
  • LOCAL MANAGEMENT SUPPORT – coordinate arrangements for Regional Managers, General Managers & Senior Managers on business travel, seminars etc. in order to ensure that supervisor’s agenda and itineraries are efficient and effective.
  • INTERNAL RELATIONS – Receive, date stamps and distribute department mail in order to ensure information is directed to the appropriate teams.
  • EXTERNAL RELATIONS – Receive and escort visitors in a courteous and positive manner; process, coordinate and follow up with vendor accounting on bills received for payment in order to maintain FedEx’s public image.  Primary back up for front desk during receptionist absence such as vacation, sick leave, personal day off and/or when the receptionist is away from the front desk.


44 working hours per week. Normal working hour Monday to Friday 8AM to 5:48PM

  • F.7 or above, Diploma in Secretarial/Business Administration

Experience & knowledge:
  • 5 years relevant working experience, preferably in large multi-national organization.
  • Good communication & interpersonal skills
  • Proficient in MS office applications (Word, Excel, PowerPoint, and Access). 
  • Fluent in English & Chinese (both Cantonese & Mandarin)

  • Self-motivated
  • Mature, independent & experienced
  • Willing to work under pressure
  • Proactive, detail-oriented, organized.


FedEx Trade Networksは、企業が世界中の市場に参入できるようにする電子商取引、貨物輸送、輸出入サービスを提供しています。 彼らは、包括的な国際海上および航空貨物輸送、地上輸送および流通、関税仲介、貿易および税関諮問サービス、高度な電子商取引および貿易円滑化ソリューションを提供することにより、あらゆる規模の顧客が商品を世界的に輸送する複雑さを解決するのを助けます。







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