MD Admin Assistant - Field
Description
Provides administrative support for district staff and provides assistance to field personnel. Maintains the office and/or department daily operations. Applies judgment and initiative to resolve problems, manage calendars and ensure follow through on assigned tasks.
Essential Functions
- Provides administrative support for the Managing Director.
- Arranges venues for Regional meetings.
- Prepares and distributes agenda and related materials; takes, transcribes and distributes meeting minutes.
- Establishes and maintains filing and retrieval systems; stores often-confidential files, databases, records and schedules, using both electronic and paper media.
- Reviews incoming mail. Ensures that customer service mail is promptly responded to by the terminal.
- Supports the efficient daily operation of the office, including maintenance and ordering of supplies and equipment.
- Gathers information necessary to prepare reports for meetings.
- Assists with and/or completes annual departmental budget and reviews periodically to ensure department is within budget; maintains ledger of expenses by District staff.
- Reviews and logs incoming invoices.
- Monitors and updates Learning Management System (LMS) database.
- Completes and maintains regional staff check-list.
- Performs other duties as assigned.
Minimum Education
- High school diploma or GED required.
Minimum Experience
- Five (5) years experience required in office administration or related area.
Knowledge Skills and Abilities
- Software skills, including use of Microsoft Office software and web-based applications.
- Verbal and written communication skills necessary to explain complex and/or confidential information.
- Time management, organizational and multi-tasking skills necessary to work in a fast-paced environment, handling various tasks and changing priorities, while maintaining a high attention to detail and accuracy to achieve daily assignments and goals.
- Ability to anticipate and identify problems and use sound judgment and fact-based analysis to develop effective and efficient solutions.
- Ability to develop effective methods for tracking and monitoring data or information.
- Knowledge of concepts, practices, policies and procedures related to FedEx FedEx organization.
Job Conditions
0%-25%
Preferred Qualifications:
Pay Transparency:
Pay:
Additional Details:
For details on our comprehensive benefits, click here.
Federal Express Corporation is an Equal Opportunity Employer including, Vets/Disability.
Reasonable accommodations are available for qualified individuals with disabilities throughout the application process. Applicants who require reasonable accommodations in the application or hiring process should contact recruitmentsupport@fedex.com.
Applicants have rights under Federal Employment Laws:
- Know Your Rights
- Pay Transparency
- Family and Medical Leave Act (FMLA)
- Employee Polygraph Protection Act
E-Verify Program Participant: Federal Express Corporation participates in the Department of Homeland Security U.S. Citizenship and Immigration Services’ E-Verify program (For U.S. applicants and employees only). Please click below to learn more about the E-Verify program:
