Payroll Specialist

Description

Payroll; Report Time; Manage Pay; Report Payroll Taxes

Purpose of Position:

This role is responsible for managing the organization’s payroll processes, reporting Payroll taxes ensuring accurate and timely payment of salaries, compliance with government regulations, and maintaining employee payroll records. This role requires a strong understanding of payroll procedures and best practices, as well as excellent analytical and problem-solving skills.

Involves the application of specialist knowledge which may include providing specialist advice to employees, management or customers, managing or maintaining systems or processes or completing projects to develop or changing systems or processes as appropriate

Key Activities / Accountabilities

• Liaise with Payroll outsourcing vendor ensure timely delivery of services in line with payroll cycles and accurate payment to the employees.
• Participate in regular service/ production call with the Payroll Outsourcing vendor.
• Process payroll transactions include salaries, benefits, garnishments, taxes, and other deductions.
• Ensure accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
• Prepare and maintain accurate records and reports of payroll transactions.
• Accurately process and reconcile payroll data for employees on a timely basis, ensuring compliance with company policies and relevant regulations.
• Process payroll adjustments, including bonuses, commissions, and overtime, accurately reflecting these changes in payroll calculations.
• Prepare the relevant Payroll journal entries and execute the reports related to payroll.
• Month-end closing activities: Review the payroll journal entries, reconcile payroll, statutory contribution, compensation/personal income tax and C&B accrual versus what recorded in Oracle Financial Cloud system.
• Act as the key point of contact and support for local, regional, and global Payroll taxation & statutory contribution matters.
• Respond promptly to payroll-related inquiries from employees, addressing concerns and providing assistance as needed.
• Stay up to date with payroll trends, tax changes, and new technologies in payroll processing to ensure compliance and minimize risk for the organization.
• Collaborate with HR and accounting teams to streamline payroll processing, resolve discrepancies and ensure accurate payroll processing.
• Assist in the implementation of new payroll software or systems, providing input on functionality and participating in user testing and training initiatives.
• Facilitate internal, external and tax audits by providing records and documentation to auditors and assist in the preparation of payroll reports for management, HR and accounting purposes.
• Ensure all documentations related to Payroll/ Accounting payroll, including tax withholdings, deductions, and benefits information are stored as per the retention rules.
• Identifies opportunities for process improvements in payroll operations to enhance efficiency and accuracy.
• Participate in Region/ Global payroll projects if any.
• Performs other duties as assigned.

Knowledge, Skills and Abilities:  

• Strong knowledge of payroll tax laws, employment regulations & payroll processes.
• Experience with payroll software & systems, and Microsoft Office Suite, particularly Macro Excel, Power BI/ Automate.
• Excellent analytical and mathematical skills; problem solving; high attention to detail, and accuracy.
• Strong organizational and time management skills; ability to meet deadlines.
• Effective communication and interpersonal skills.
• High level of discretion and professionalism for handling sensitive information.

Experiences:

• Four (4) to five (5) years relevant work experience in payroll processing and handling high-volume payroll
• Experience in Personal income Tax’s policies and procedures.

Educations:

• Bachelor’s degree in accounting, Business Administration, Human Resources, or related field strongly preferred. 

FedEx was built on a philosophy that puts people first, one we take seriously. We are an equal opportunity/affirmative action employer and we are committed to a diverse, equitable, and inclusive workforce in which we enforce fair treatment, and provide growth opportunities for everyone.

All qualified applicants will receive consideration for employment regardless of age, race, color, national origin, genetics, religion, gender, marital status, pregnancy (including childbirth or a related medical condition), physical or mental disability, or any other characteristic protected by applicable laws, regulations, and ordinances.

Our Company

FedEx is one of the world's largest express transportation companies and has consistently been selected as one of the top 10 World’s Most Admired Companies by "Fortune" magazine. Every day FedEx delivers for its customers with transportation and business solutions, serving more than 220 countries and territories around the globe. We can serve this global network due to our outstanding team of FedEx team members, who are tasked with making every FedEx experience outstanding.

Our Philosophy

The People-Service-Profit philosophy (P-S-P) describes the principles that govern every FedEx decision, policy, or activity. FedEx takes care of our people; they, in turn, deliver the impeccable service demanded by our customers, who reward us with the profitability necessary to secure our future. The essential element in making the People-Service-Profit philosophy such a positive force for the company is where we close the circle, and return these profits back into the business, and invest back in our people. Our success in the industry is attributed to our people. Through our P-S-P philosophy, we have a work environment that encourages team members to be innovative in delivering the highest possible quality of service to our customers. We care for their well-being, and value their contributions to the company.

Our Culture

Our culture is important for many reasons, and we intentionally bring it to life through our behaviors, actions, and activities in every part of the world. The FedEx culture and values have been a cornerstone of our success and growth since we began in the early 1970’s. While other companies can copy our systems, infrastructure, and processes, our culture makes us unique and is often a differentiating factor as we compete and grow in today’s global marketplace.