Design Operations Coordinator

Description

Provides critical support to our design team as the go-to person for a variety of operational and administrative needs, helping the fast-paced creative design environment run smoothly and efficiently.

Team Coordination & Support

Meeting Support: Assist in managing agendas for leadership check-ins and Design Reviews; help capture and publish notes and next steps.

All-Hands Coordination: Support the planning of Design All-Hands meetings by creating presentation shells, coordinating with presenters, and publishing key takeaways.

Team Milestones: Manage calendar reminders and Slack workflows for important team events, trainings, performance management, and awards submissions.

Recognition & Rewards: Help coordinate the team's awards program and monthly swag selection process.

Logistics: Process monthly swag orders and coordinate shipping with the administrative assistant.

Design Operations

Budgeting: Process budget invoices for payment.

Team Information: Help maintain the team’s organizational chart to ensure it is current.

Event Planning: Partner with the admin assistant to help plan and host team events.

Team Feedback: Assist in creating and distributing team surveys.

Knowledge, Skills & Abilities Required:

Minimum Education

Community college diploma/equivalent

Minimum Experience

3years of experience in an operations, administrative, or team coordination role in a design or creative environment.

Preferred Qualifications:

Pay Transparency:

Pay:

Additional Details: This is a remote position open to employees in Canada. Job Posted date: 06/01/2026 Job Unposted date: 06/08/2026

DISCLAIMER

This job description is general in nature and is not designed to contain or to be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. The incumbent of this position is expected to perform all other duties as assigned, must be able to complete and achieve minimum thresholds on any mandatory testing and training, must be able to operate in an PC windows environment, have the ability to successfully complete all recurrence training and maintain annual accreditations where applicable and work varying shifts based on business needs. If the incumbent resides in the province of Quebec, you must be bilingual (French and English). In addition to the usual factors used in the selection process, all candidates for positions that require driving as a core competency require a valid driver's license (e.g. Class 5,G, or 1[AZ]) and a driving record with two or fewer violations and/or accidents in the 24 months prior to the date of application. Further, candidates will be assessed through careful consideration of: 1) their current driver's abstract; 2) their performance during application interviews; and 3) their performance on any driver competency assessments administered

Employment Equity Statement

At FedEx our value of Taking Care of Each Other is reflected in our commitment to being an inclusive employer, one that represents the diversity of our customers and the communities in which we serve. We foster respectful, safe and inclusive workplaces where everyone is valued for their unique contributions. Applications from all qualified candidates are welcome. We encourage women, persons with disabilities, Indigenous persons, and people from culturally diverse and 2SLGBTQ+ communities to apply. Please let us know if you need an accommodation during the recruitment and selection process. We will work with you to support your needs.