Payroll Specialist

Description

Please note that the Job will close at 12am on Posting Close date, so please submit your application prior to the Close Date
Grade - 10

1. Statutory Compliance Administration

Ensure timely remittance of monthly payroll compliances contributions.
Manage new employee PF and ESIC registrations and exits through the portals
Monitor FORM11 and other provident fund related activities for all employees.
Handle compliance for international workers, as applicable.
Maintain and reconcile PF, ESIC, PT and LWF ledgers and ensure alignment with payroll data.
Monitor changes in central and state laws and evaluate impact on payroll processes.

2. Audits, Inspections & Liaison

Handle PF, ESIC, PT and LWF inspections, audits, and queries raised by the authorities.
Prepare and maintain supporting documentation and reconciliations for inspections or internal/external audits.
Liaise with the EPFO office, consultants, and internal stakeholders for issue resolution.
Visit PF office for coordination with PF officials for employee’s queries/issue resolution.

3. Transfers, Settlements & Claims

Check and action as appropriate on employees PF request through employer portal.
Track claim status and coordinate with EPFO for timely resolution of pending cases.
Provide support for employee grievance handling related to PF matters.
Prepare various documents such as Covering letters, FORM3A, FORM 5 and FORM10 etc for submission at PF office.

4. Record Keeping & Reporting

Maintain accurate payroll compliances records and employee-wise database.
Publish periodic compliance reports, dashboards, and reconciliations for management review.
Highlight discrepancies, risks, and propose corrective actions.

5. Process Improvement & Advisory

Work with HR, Payroll Processing, Finance, and Legal teams on compliance issues and process improvements.
Advise HR/payroll team on implications of statutory changes.
Drive automation and digital record-keeping to improve accuracy and efficiency.
The Payroll Compliance Specialist is responsible for ensuring end-to-end statutory compliance for payroll activities across India. The role ensures accurate and timely adherence to all statutory regulations, audits, filings, payments, and documentation as mandated under central and state laws. The incumbent will work closely with internal and external stakeholders such as payroll teams, auditors, consultants, and statutory authorities to maintain 100% compliance across all operating locations.

Please note that the Job will close at 12am on Posting Close date, so please submit your application prior to the Close Date
Grade - 10

1. Statutory Compliance Administration

• Ensure timely remittance of monthly payroll compliances contributions.
• Manage new employee PF and ESIC registrations and exits through the portals
• Monitor FORM11 and other provident fund related activities for all employees.
• Handle compliance for international workers, as applicable.
• Maintain and reconcile PF, ESIC, PT and LWF ledgers and ensure alignment with payroll data.
• Monitor changes in central and state laws and evaluate impact on payroll processes.

2. Audits, Inspections & Liaison

• Handle PF, ESIC, PT and LWF inspections, audits, and queries raised by the authorities.
• Prepare and maintain supporting documentation and reconciliations for inspections or internal/external audits.
• Liaise with the EPFO office, consultants, and internal stakeholders for issue resolution.
• Visit PF office for coordination with PF officials for employee’s queries/issue resolution.

3. Transfers, Settlements & Claims

• Check and action as appropriate on employees PF request through employer portal.
• Track claim status and coordinate with EPFO for timely resolution of pending cases.
• Provide support for employee grievance handling related to PF matters.
• Prepare various documents such as Covering letters, FORM3A, FORM 5 and FORM10 etc for submission at PF office.

4. Record Keeping & Reporting

• Maintain accurate payroll compliances records and employee-wise database.
• Publish periodic compliance reports, dashboards, and reconciliations for management review.
• Highlight discrepancies, risks, and propose corrective actions.

5. Process Improvement & Advisory

• Work with HR, Payroll Processing, Finance, and Legal teams on compliance issues and process improvements.
• Advise HR/payroll team on implications of statutory changes.
• Drive automation and digital record-keeping to improve accuracy and efficiency.

• Strong understanding of payroll compliances – PF, ESIC, PT, LWF
• Excellent coordination and communication skills for employee and authority interactions.
• Analytical mindset and attention to detail in reconciliation and documentation.
• Ability to manage multiple priorities and meet strict compliance deadlines.
• High integrity, confidentiality, and ownership in handling employee data.

FedEx was built on a philosophy that puts people first, one we take seriously. We are an equal opportunity/affirmative action employer and we are committed to a diverse, equitable, and inclusive workforce in which we enforce fair treatment, and provide growth opportunities for everyone.

All qualified applicants will receive consideration for employment regardless of age, race, color, national origin, genetics, religion, gender, marital status, pregnancy (including childbirth or a related medical condition), physical or mental disability, or any other characteristic protected by applicable laws, regulations, and ordinances.

Our Company

FedEx is one of the world's largest express transportation companies and has consistently been selected as one of the top 10 World’s Most Admired Companies by "Fortune" magazine. Every day FedEx delivers for its customers with transportation and business solutions, serving more than 220 countries and territories around the globe. We can serve this global network due to our outstanding team of FedEx team members, who are tasked with making every FedEx experience outstanding.

Our Philosophy

The People-Service-Profit philosophy (P-S-P) describes the principles that govern every FedEx decision, policy, or activity. FedEx takes care of our people; they, in turn, deliver the impeccable service demanded by our customers, who reward us with the profitability necessary to secure our future. The essential element in making the People-Service-Profit philosophy such a positive force for the company is where we close the circle, and return these profits back into the business, and invest back in our people. Our success in the industry is attributed to our people. Through our P-S-P philosophy, we have a work environment that encourages team members to be innovative in delivering the highest possible quality of service to our customers. We care for their well-being, and value their contributions to the company.

Our Culture

Our culture is important for many reasons, and we intentionally bring it to life through our behaviors, actions, and activities in every part of the world. The FedEx culture and values have been a cornerstone of our success and growth since we began in the early 1970’s. While other companies can copy our systems, infrastructure, and processes, our culture makes us unique and is often a differentiating factor as we compete and grow in today’s global marketplace.