Facilities Administrator

Descrição

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We have an exciting opportunity for you to join our team as a Facilities Administrator for our central FM organization

Who we are:
FedEx is the largest express transportation company in the world, connecting more than 220 countries and territories. We work every moment to deliver the most important package of someone’s day. Our team of passionate people know their day-to-day work is invaluable in delivering outstanding experience to our customers. 530,000 team members strong, we are as diverse as the world we serve. We love what we do, and we do it well. Our reach is big, and so are our dreams. Join us and let's write our next chapter together.

What you will be doing:

JOB PURPOSE STATEMENT:

Provides comprehensive administrative/secretarial support for a Mgr with responsibility for a complex technical/regulatory environment.  Includes performing defined duties relating to purchasing, budget control, communications & status reporting.

Maintains Policies and Procedures, Standards and approved systems documentation in accordance with departmental requirements & in compliance with required levels for ISO & Internal Audit.

KEY  RESULT AREAS/ACCOUNTABILITIES:

• Performs the timely and accurate maintenance of Policy & Procedures and Standards documentation in accordance with locally defined requirements & in compliance with defined ISO standards & requirements.   Co-ordinates the distribution of  documentation to relevant staff.

• Administers each stage of the purchasing process. Includes creation of purchase orders, matching orders to appropriate invoices, performing defined procedural checks on the accuracy of invoices & performing appropriate research of anomalies through vendors & internal departments. Obtains appropriate approvals, forwards for payment & maintains accurate & maintains accurate records. May be required to audit and control facility and/or equipment maintenance schedules and/or voice/data communication line costs ensuring correct charge levels are being applied.

• Performs defined procedural checks on assigned elements of the Budget Variance Reports and  of CLEAR expenditure. Researches anomalies identified and summarises for the Manager, including appropriate back-up data as needed.

• Creates and maintains appropriate filing/information management systems to support the timely and accurate processing/retrieval & sharing of information. Includes the maintenance of technical documents, reference material and publications library. May be required to prepare and maintain developed systems documentation in accordance with locally defined requirements & in compliance with Internal Audit requirements.

• Performs miscellaneous secretarial duties including the preparation of schematics, text and presentation material for manager and staff & collation & production of monthly  project status reports for the Manager and senior Management.

• Co-ordinates meetings, administrators travel and vacation requests, absence and training records for staff etc.

• Assists and supports the Manager in work group administration duties such as attending meetings, manpower planning, adherence to standards, or other functions as directed by the manager.

• Liaises with related departments to co-ordinate actions needed including purchasing, CLER or budget preparation, user submitted Work Requests and provides appropriate feedback of status to relevant User.

• Performs all other related support duties.

What do you bring with you:
 

• Excellent in English
• Good written & verbal communication skills
• Experience in an administrative role including developing & using effective tools & processes to manage the storage & flow of information/documentation.
• Good planning & organising skills with the ability to prioritise work and meet daily/weekly deadlines.
• Experience of co-ordinating multiple activities & arrangements & maintaining progress through to satisfactory completion
• Good p.c. skills, competent in the use of MS Office
• Good analytical skills with experience of investigating & resolving routine problems.
• Experience of collating complex qualitative & quantitative data and presenting it in clear and appropriate formats for different audiences
• Quality oriented, accurate with attention to detail
• Able to work effectively with only general direction.
• Good standard of numeracy, able to accurately calculate, verify, record and track finance related costs.
• Methodical, able to follow logical structured checks to ensure the accuracy & completeness of information Experience of compiling & updating ISO documentation or P& P manuals or similar.

What do we offer:
• Attractive compensation package
• Training to get you started and on-the-job learning opportunities
• Extensive learning resources to further develop your skills and knowledge
• Tuition Assistance Program (*applicable for FedEx positions with a permanent contract)
• Employee Assistance Program for you and your family in difficult life situations
• Employee reduced-rate shipping
• Great career opportunities
• FedEx is one of the worlds most admired companies and trusted brands year after year

Bring your ideas, individuality, and dreams to our global community. Feel good about where you work. Choose your career path - we’re ready to invest in your development. Join FedEx.