People Operations Specialist II

People Operations & Employee Experience

• Act as a primary HR contact for Poland-based employees, providing day-to-day support and handling queries via HR mailbox and direct communication;

• Support onboarding and offboarding processes, including documentation, HR orientations, and exit procedures;

• Ensure compliance with Polish labor law and internal policies;

• Maintain strict confidentiality and GDPR standards.
   

Payroll Support & HR Administration

• Maintain accurate employee records and personnel files in compliance with Polish labor law;

• Prepare employment contracts, annexes, and HR documentation;

• Act as the main point of contact for payroll vendors;

• Prepare and validate monthly payroll data (absences, variable elements);

• Manage time-off tracking and reporting across multiple leave types;

• Administer employee benefits (private healthcare, life insurance, sports cards, lunch allowances);

• Coordinate tuition assistance program processes.
   

Office Management

• Oversee office administration, vendor coordination, and workplace operations.

• Manage relationships with external service providers (landlord, suppliers, cleaning services, etc.).

• Ensure compliance with Occupational Health & Safety requirements (including Fire Safety Coordinator role).

• Manage office access, seating arrangements, and workspace logistics.

• Coordinate company events, internal initiatives, and employee engagement activities.

What we're looking for: